Office Manager

Equadis is looking for its future Office Manager!

We are seeking a versatile and organized Office Manager to join our team in Beirut. Reporting directly to the CIO, you will be a key pillar in ensuring the smooth day-to-day operations of our office. You will play a vital role in managing general services, providing administrative and financial support, organizing internal events, and supporting HR-related activities.

Main responsibilities

General Office Management

• Oversee the proper management of office premises (maintenance, layout, safety).
• Manage relationships with suppliers and external service providers.
• Order and manage office supplies.
• Ensure proper functioning of the office and basic equipment (printers, IT hardware, etc.).
• Document all office-related procedures and operations.

Administrative and Financial Support

• In coordination with the CIO, prepare financial reports and monitor the R&D department budget.
• Organize and archive administrative documents.
• Collaborate with the finance and accounting teams.

Event Coordination

• Organize internal events at the Beirut site: team building, team lunches, seminars.
• Support the marketing team in organizing global events (group seminars, professional and student fairs held in Lebanon).

HR Support

• Act as a local point of contact for day-to-day HR matters.
• Provide on-site support in organizing interviews and onboarding new employees.
• Assist with administrative HR tasks, including maintaining personnel records and tracking leave/absences for the team.

Profile

• Bachelor’s degree in Business Management or Business Administration.
• Minimum 2 years of experience in a similar role.
• Fluency in French and English (minimum B2 level required).
• Excellent proficiency in Excel.
• Good knowledge of office tools (Microsoft 365).
• You are known for your organizational skills, attention to detail, and proactive approach.
• With strong interpersonal skills, you are autonomous, discreet, and dependable.

What we offer

• Annual bonus
• Transportation allowance
• Class A health insurance after 6 months of employment
• More favorable paid leave policy than legally required
• An international and multicultural environment
• A pleasant working atmosphere combining daily collaboration and a friendly environment
• The opportunity to join an innovative, tech-driven company

This position is based in Beirut, Lebanon, and is offered as a 1-year fixed-term contract (CDD) with the goal of being converted to a permanent position (CDI).

Equadis, who are we?

International and multi-market expert in data management solutions for manufacturers and retailers, both for physical products and for e-commerce.

Equadis is a dynamic, customer-focused company with over 70 employees, half of whom are dedicated to research and development. Already established in more than six countries (Switzerland, Lebanon, Slovakia, France, Italy and Portugal), Equadis continues to grow exponentially and plans to expand to several European countries and North America.

Our mission

Enable our customers, more than 14,000 brands and retailers, to collect, centralise, exploit, enrich and distribute all their product data to their external and internal recipients, anywhere in the world, simply, quickly and securely. As the owner of our technology, our SaaS solutions are recognised and certified worldwide.

Thanks to Equadis’ Product Information Management (PIM) solution, our customers gain in productivity and peace of mind.

Our clients: Local and international companies in the food, cosmetics, medical, toy, high-tech, automotive and luxury markets. Examples of brands and distributors who trust us: Unilever, Danone, P&G, Sephora, Ferrero, Chanel, LVMH, Nestlé, Pepsico etc…

Embark on an exciting journey with us!

Apply now